What is a deputation?
A deputation request is a request to speak at a public committee meeting.
Members of the public do not have automatic speaking rights at meetings of Council bodies, such as full Council, Cabinet or scrutiny committees. Instead, any individual or group wanting to address a Council meeting about an issue must make a request to speak in advance, known as making a deputation. After a deputation request is made, usually it is up to the Chair of the relevant body to decide whether to hear the deputation or not.
A deputation can be made in-person, or remotely if the meeting is being held in a hybrid way. You can find out more information on our preparing for a meeting page.
Which body should I make my deputation request to?
Deputations to full Council must relate to the borough or a Council function. The Mayor decides whether deputations should be accepted, but can only take a maximum of three per meeting. As such they might refer your request to a different body. Deputations will not be accepted if they are on the same or a similar subject to a deputation heard in the last 3 months. Additionally, a deputation request may be rejected if the same deputation has been heard already at a different Council meeting.
Deputations to Cabinet and some committees must relate to an item on the agenda for the meeting concerned. For some other bodies, such as scrutiny committees, deputations do not have to relate to an item on the agenda, but must relate to the functions of that body as listed in their terms of reference, which are set out in the Constitution.
There are slightly different rules for deputations to Planning Committee, which are set out in our Planning Committee deputation pages.
Licensing Panels do not take deputations but do have a procedure to allow those who have already made representations on applications to speak at hearings. More information on making a representation can be found on our licensing pages and for those who have made representations you can find out more information on our pages about speaking at licensing hearings.
Before making your deputation request, you should consider which body makes decisions on the issue or is best placed to consider the matter. In addition, you should bear in mind that there are only 3 minutes per deputation at Council and Cabinet, but at other meetings there are usually 5 minutes to make a deputation plus a little time for questions and comments from councillors thereafter. Ultimately the decision on which body to submit your deputation request to is yours, but if you would like any advice or are simply unsure about which body you want to address, then please contact Committee Services on 020 7974 1915.
What should I put in my deputation request?
Deputation requests have to be made in writing, preferably by email to the officer named on the front the meeting agenda, and should include:
- A summary of the points you wish to make, including what action you would like the Council to take. This summary should not exceed 2 pages in length.
- Contact details, including email address, of the person(s) or organisation(s) who will be addressing the meeting. For deputations to full Council, a maximum of 7 people are permitted in the deputation party. However, please note that you must identify a single speaker to address the meeting if your deputation request is accepted...
- Any photographs, pictures or other illustrative material that you want to refer to when making your deputation.
Bear in mind that any deputation requests that are accepted will be published on the Council's website and copies made for councillors and members of the public. You should read our Privacy Notice in respect of this.
Deputation requests for full Council should be submitted on our Council deputation submission form.
For other bodies, deputation requests should be sent to the clerk of the relevant body before the deadline shown on the agenda pages. It is strongly recommended that you submit your deputation requests via email as these can be picked up more quickly.