The name and contact details of the data controller:
London Borough of Camden
020 7974 4444
The name and contact details of the Data Protection Officer:
Andrew Maughan, Borough Solicitor
The purpose of the processing
To allow for the administration and determination of appeals against decisions by school admissions authorities to not admit children.
The legal basis for processing
The processing of this data is necessary for compliance with a legal obligation under section 94 of School Standards and Framework Act 1998 regarding provision of arrangements for school admissions appeals.
The categories of Personal Data
The following categories of personal data may be processed.
- Address and contact details
- Personal circumstances
- Educational records
- Health information
- Racial/ethnic background
- Religious or other beliefs of a similar nature
- Financial information
Not all of the above will be relevant in every case. The personal data being processed will vary depending on the circumstances of the individual appeal and the information submitted in support of the appeal by the appellant. The data processed may include multiple data subjects i.e. as well as the child, personal data processed may relate to that child’s parent(s), sibling(s) or other family members. This again will vary based on the individual circumstances of the appeal.
Who the Council has to or will disclose the data to
The Council has or will disclose the data to these organisations:
- The relevant school admissions authority
- Members of the school admissions appeals panel
Documents related to the appeal will be sent to external printers for printing. These documents are treated as confidential under the Council’s contracting arrangements.
We also undertake general data matching or data sharing in certain areas for the prevention or detection of crime, you can find out more information on that here.
Whether the Council will transfer their data out of the EU/EEA.
We will not transfer your Personal Data outside the EU/EEA.
The criteria used to decide the retention period
Personal data relating to school admissions appeals will be kept for two years. This is in line with the statutory obligation under the School Admissions Appeals Code 2012 and as set out in the corporate data retention schedule.
Your Data Subject Rights
You have the right to:
- request a copy of the information we hold about you
- ask us to correct, erase or restrict processing of your data
- ask for data portability. This means to allow you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way. This is without affecting the ability to use it.
- object to automated decision making.
If we need your consent, you also have the right to withdraw consent at any time.
There are some exemptions to these rights. Please see our website and the ICO website for more information. To exercise these rights please use our web form elsewhere on the website.
The right to lodge a complaint with a supervisory authority
You can complain to the Information Commissioner’s Office if you are unhappy with how the council has handled your personal data. It would be helpful if you contacted us first at email@example.com to see if we can resolve the problem. You can contact the ICO at firstname.lastname@example.org, telephone 0303 123 1113, or post to Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Information about whether giving Personal Data is part of a requirement or obligation in law or contract
Parents and carers have a statutory right to appeal against school admissions decisions. To carry out this right, you must give personal data. This is to allow for the effective administration and determination of the appeal.
Failure to provide any data means that the right to appeal cannot be exercised. Failure to provide sufficient personal data as part of the appeal may lead to your case being prejudiced. An admissions appeals panel can only determine appeals based on the evidence before them.
Automated decision making and profiling
We are not using automated Decision Making or profiling to process your Personal Data.
What information do you have to provide by law and what happens if you do not give the information
You must provide as a minimum the names and address of yourself and the child to which the appeal relates, the name of the school being appealed for and reasons for the appeal. Failure to do so means the appeal cannot be processed.